How to Set Up Breakout Rooms in Google Meet Using Google Calendar in Advance

Google Meet is a popular video conferencing tool used by businesses and individuals for remote communication. It has many features, including breakout rooms, which allows participants to split into separate groups for discussions or activities. Setting up breakout rooms in Google Meet is a simple process, and it can be done in advance using Google Calendar. In this article, we will guide you through the steps to set up breakout rooms in Google Meet using Google Calendar.

Introduction.

Google Meet is a video conferencing tool that allows people to connect and communicate with each other remotely. With its many features, it has become a popular choice for businesses, schools, and individuals to stay connected with each other. One of the features that Google Meet offers is breakout rooms, which allow participants to split into separate groups for discussions or activities. In this article, we will guide you through the steps to set up breakout rooms in Google Meet using Google Calendar.

What are Breakout Rooms in Google Meet?

Breakout rooms in Google Meet are virtual rooms that allow participants to split into separate groups for discussions or activities during a video conference call. The host of the meeting can create these rooms and assign participants to them. Breakout rooms provide an opportunity for participants to collaborate in smaller groups, have more focused discussions, and engage in team-building activities.

Benefits of Using Breakout Rooms.

Using breakout rooms in Google Meet can provide several benefits, including:

Facilitating group discussions: Breakout rooms allow participants to have more focused discussions in smaller groups.
Encouraging participation: In a smaller group setting, participants may feel more comfortable contributing their ideas.
Enhancing collaboration: Breakout rooms allow participants to collaborate with each other on a more intimate level, which can lead to better outcomes.
Building relationships: Participants can get to know each other on a more personal level, which can lead to stronger relationships.

Step-by-Step Guide to Set Up Breakout Rooms in Google Meet Using Google Calendar.

Here is a step-by-step guide to setting up breakout rooms in Google Meet using Google Calendar:

Schedule a Meeting in Google Calendar.

The first step is to schedule a meeting in Google Calendar. To do this, follow these steps:

Open Google Calendar.
Click on the "Create" button.
Fill in the details of the meeting, such as the title, date, time, and duration.
Add the email addresses of the participants.

Enable Breakout Rooms in Google Meet.

The next step is to enable breakout rooms in Google Meet. To do this, follow these steps:

Open Google Meet.
Click on the gear icon in the top right corner.
Select "Settings" from the drop-down menu.
Scroll down to the "Breakout Rooms" section and toggle the switch to "On."

Create Breakout Rooms.

The third step is to create breakout rooms. To do this, follow these steps:

Go back to your Google Calendar event and click on the event to edit it.
Click on "Add Google Meet video conferencing."
Click on "Edit event."
Click on "Add breakout rooms."
Enter the number of breakout rooms you want to create.

Add Participants to Breakout Rooms.

The fourth step is to add participants to breakout rooms. To do this, follow these steps:

Click on "Assign" next to the breakout room name.
Select the participants you want to assign to that breakout room.
Click on "Save."

Join Breakout Rooms.

The fifth step is to join breakout rooms. To do this, follow these steps:

Click on the "Join" button next to the breakout room name.
Wait for the participants to join the room.

Exit Breakout Rooms.

The final step is to exit breakout rooms. To do this, follow these steps:

Click on the "Leave" button to exit the breakout room.
Click on "Join" to return to the main meeting.

Tips for Using Breakout Rooms in Google Meet.

Here are some tips for using breakout rooms in Google Meet:

Provide clear instructions: Ensure that participants know what they are expected to do in their breakout rooms.
Monitor breakout rooms: As the host, you can monitor each breakout room to ensure that participants are on task and following the instructions.
Have a designated timekeeper: Assign someone to keep track of time and ensure that each group has enough time to complete their activities.
Keep the main meeting open: Keep the main meeting open in case participants need to ask questions or if you need to provide additional instructions.

Conclusion.

Breakout rooms in Google Meet are a great way to facilitate group discussions, encourage participation, enhance collaboration, and build relationships. By following the step-by-step guide provided in this article and implementing the tips for using breakout rooms, you can make your Google Meet meetings more engaging and productive.

FAQs.

01. Can breakout rooms be created during a Google Meet call?

Yes, breakout rooms can be created during a Google Meet call by clicking on the three dots in the bottom right corner and selecting "Add breakout rooms."

02. Can breakout rooms be renamed?

Yes, breakout rooms can be renamed by clicking on the pencil icon next to the breakout room name.

03. How many breakout rooms can be created in a Google Meet call?

Up to 100 breakout rooms can be created in a Google Meet call.

04. Can participants move between breakout rooms?

No, participants cannot move between breakout rooms unless they are moved by the host.

05. Can breakout rooms be used in Google Meet for personal use?

Yes, breakout rooms can be used in Google Meet for personal use as well as for business or educational purposes.